Position Overview

Ultimate Staffing Services is actively seeking a reliable and detail-oriented Office Assistant to support day-to-day operations for our client in San Jose, California. The ideal candidate will provide administrative support, assist residents and applicants, and help maintain smooth office workflow. This role requires strong communication skills and a professional, customer-service-focused demeanor.

Key Responsibilities

• Answer and route incoming phone calls
• Enter and update work orders in the property management system
• Scan, file, and organize office documents
• Contact applicants and residents as needed
• Post non-legal notices within the community
• Provide general administrative support to onsite staff

Required Qualifications

• Bilingual in Spanish or Vietnamese (required)
• Property Management experience
• Prior administrative or office support experience preferred
• Strong communication and customer service skills
• Basic computer proficiency (Microsoft Office, email, data entry)
• Ability to stay organized and manage multiple tasks
• Professional and friendly demeanor

Preferred Qualifications

• Experience in property management or housing office settings
• Familiarity with work order or CRM systems

Work Hours

Monday - Friday, 1st shift

Benefits

Additional Details: Max Pay is $25. Min Pay is $23.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.